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bookkeeper for law firm

Best of all, as we like to do at the Biglaw Investor, we’ve negotiated a special deal for readers of the site. If you sign up using the links on this page, you’ll get 20% off your first six months of bookkeeping with Bench. I’ve been so happy with the experience that I’m on the annual plan and my guess is that after six months of working with them, you’ll be on the annual plan too. First, you’ll deposit all retainer checks and similar money that belongs to a client in an IOLTA account. Anyone who has started a business has been guilty of this mistake. Intermingling expenses isn’t a fatal mistake but it causes problems for your business when it comes to claiming expenses and tracking the financial health of your business. Whether you need just a little bit of hand holding or more, we are here to help your law practice!

bookkeeper for law firm

You must follow the ethics regulations governing law firms in your area. A chart of accounts is a list of all the financial accounts in the general ledger of your law firm.

Ready to Partner With a CPA Who Already Knows the Inner Workings of Your Business?

Trust accounting isn’t a part of standard business accounting. Because it’s an industry-specific account, it’s a common area to make mistakes. Lastly, transactions are not recorded until you receive the money, so it’s not taxed until it’s actually in the bank. If you commingle your personal and business funds, you’re “piercing the veil,” and courts will ignore the legal protection that comes with incorporating. When you incorporate your business, you essentially separate yourself from the business entity. It’s called the “corporate veil,” and it protects business owners and their personal assets from legal action taken against the company.

As the owner of a law firm, you should care about accounting for law firms and bookkeeping—a lot. We’ll also show you how legal accounting software can make the whole process easier . Once your revenues are over a million dollars then we can start talking about a balance sheet. Until your revenues are over a million dollars a balance sheet is really just a distraction. Until you get to that million dollar mark, you just need to manage the business and propel it to this point through a cash flow projection management. As my law practice has grown, Anna and Kate have continuously dived in, assessed, and fixed my accounting processes.

Keep thorough records

Juris Bookkeeping is a premier bookkeeping service partnering with small and solo law firms to solve their accounting challenges. For a fraction of the cost of a full-time controller, we will take the pain out of your accounting and free you up to focus on practicing law. These funds are stored in IOLTA or “interest on lawyers trust accounts” accounts. Have you ever tried to balance your checkbook, only to find you’re a quarter off somewhere?

  • If you don’t have any accounting tools in place, you’ll need a great, basic software that can do it all.
  • I’ve been so happy with the experience that I’m on the annual plan and my guess is that after six months of working with them, you’ll be on the annual plan too.
  • Whether you’re a solopreneur or run a firm with a hundred lawyers, knowing where every dollar is going will help you make better decisions for the firm’s health.
  • If you only need a few features, such as bookkeeping, a simpler tool or two may suffice.
  • If you fall behind on bookkeeping, you won’t have an accurate overview of your finances.
  • While the chart of accounts is customized to your law firm’s size, jurisdiction, and practice area, it typically includes five core categories in addition to numerous subcategories.

Every lawyer that manages trust accounts should know what three-way reconciliation means. You should budget for an accountant law firm bookkeeper and bookkeeper to assist you with managing your firm’s finances and ensuring you’re compliant with ethics regulations.

Find time to focus on clients

The position requires skills and experience in bookkeeping, accounting, law firm billing and QuickBooks software as well as Microsoft Office Products. The position requires experience in a law or other professional service firm environment. We’re an online bookkeeping service powered by real humans. Bench gives you a dedicated bookkeeper supported by a team of knowledgeable small business experts.

  • Process vendor bills with the proper approvals and timely payments.
  • See what strategic opportunities you have for reinvestment and plug those into your budget.
  • As a solo attorney, managing your books via accounting software may get you started.
  • Supporting Strategies offers a range of outsourced bookkeeping and controller services that will transform the financial management of your law firm.
  • Are you certain that all of your advanced client costs are being billed back to clients?
  • Many lawyers assume their bookkeeper can or should help them with their financial analysis and get frustrated when they don’t.

We’re friendly and knowledgeable and we understand how law offices operate. When it comes to Trust/IOLTA accounting, we adhere to a careful process that eliminates errors and establishes strict procedures for handling client retainers and subsequent disbursements. When you utilize manual processes and disconnected software, you risk compliance issues, missed billing opportunities, lost profit, and waste your valuable time. Leverage key metrics to track individual attorney performance & assess partner compensation (e.g. managing vs. originating partner). “Bookkeeper” and “accountant” are terms that are often used interchangeably. But while there is overlap in their skill-set, they are two separate jobs. This will be a multi-step interview process so we can get to know each other and make sure we are a good fit; this is the first step.

Actively Manage Your Finances and Financial KPIs

And with proper legal accounting and bookkeeping, it couldn’t be easier to get a big-picture overview at a glance. As a business owner, you’re required to keep your law firm compliant.

  • There are many reasons for this, one of which is poor accounting practices.
  • Sync contacts, invoices, financial information, and transactions to eliminate repetitive data entry.
  • Keeping all of your business expenses in your business account makes it way easier for your accountant to sort through transactions come tax season.
  • We liaise closely with your accountants to ensure that audits run as smoothly as possible.
  • Time is the most precious asset a lawyer possesses, and we’re here to ensure you have the tools to maximize your law firm accounting efficiency.
  • First, let’s differentiate between accounting and bookkeeping — two terms that are often used interchangeably but really shouldn’t be.

An attorney is required to reconcile their trust bank statement to their client’s individual balance on a quarterly, or even monthly basis. Double-entry bookkeeping or double-bookkeeping accounting is a method that keeps track of where your money comes from and where it’s going.


Yet, if you own a small firm with multiple attorneys, employees, or contractors, hiring a bookkeeper is more than worth it. First things first, bookkeeping and accounting aren’t the same things. Although they share a common goal, they occur at different stages of managing your firm’s finances. Bookkeeping happens first and relates to the administrative side of tracking your cash. Entering numbers manually often leads to mistakes and duplicated data entry in the accounting process. This results in wasted time, mismatched records, billing complications, and even compliance violations.

How do you do basic bookkeeping?

  1. Create a New Business Account.
  2. Set Budget Aside for Tax Purposes.
  3. Always Keep Your Records Organised.
  4. Track Your Expenses.
  5. Maintain Daily Records.
  6. Leave an Audit Trail.
  7. Stay on Top of Your Accounts Receivable.
  8. Keep Tax Deadlines in Mind.

Are you a bookkeeper or accountant that cannot figure out QBO? Accrual accounting gives you an idea of what income and expenses you have during a period of time, but doesn’t give a good picture of your actual cash flow. Cash accounting also gives you an easier way to see how much cash your business has at a glance.

In this chapter, we’ll start with choosing accounting software. Next, we’ll discuss who needs to be on your financial team. With those items in place, we can tackle what to monitor and when. Finally, we’ll go over some common financial mistakes and how to avoid them.

bookkeeper for law firm

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